Things You Can Do to Help Prep Your Area for Your Balloon Decorator

As a balloon decorator, I know how much planning and preparation go into creating the perfect event décor. To ensure your event goes off without a hitch, there are a few things you can do ahead of time to help your balloon decorator work efficiently and create the most stunning balloon displays. Here are 5 key things to keep in mind before your decorator arrives:

1. Make Sure Your Stands Are Set Up and Ready to Go

Before your balloon decorator arrives, ensure that any stands or frames you plan to use for your balloon arrangements are already set up and ready. Whether it's a backdrop, a balloon arch frame, or any other support structure, this allows the decorator to get straight to work without delay. It also ensures that everything is stable and secure when the balloons are in place.

2. Know Exactly Where You Want Your Balloons

Some balloon décor, such as arches or large installations, can be tricky to move once it's set up. Before the decorator arrives, take a moment to plan where you want each balloon display to go. If you're unsure, ask your decorator for advice—they’re experts at knowing what works best in different spaces. The more specific you can be, the easier it will be to create the visual impact you’re after. This also helps avoid any last-minute changes that could disrupt the flow of the setup.

3. Don’t Expect Them to Wait if You’re Late

We all know how hectic event days can be, but if you're running late, make sure to let your balloon decorator know in advance. The setup time for balloons is often limited, and it’s important that your decorator has enough time to get everything in place before your event starts. Don’t expect them to wait if you're behind schedule; be considerate and communicate your timeline clearly.

4. Don’t Expect Them to Do Additional Work

While balloon decorators are super helpful and can assist with a variety of tasks, it’s important to understand their primary role is to set up the balloon décor you’ve ordered. Don’t assume they’ll be able to help with other tasks like adding personal embellishments to the balloons, setting up backdrops, or assembling any stands you’ve brought with you. If you need additional services, it's always best to clarify that beforehand and make sure those tasks are either part of your package or arranged separately.

5. Be Ready for the Event End Time

Once the event is over, make sure you’re ready to wrap up at the agreed-upon time. Balloon decorators often have other events to attend or need to move on to the next job, so it’s important that they can break down your décor efficiently and promptly. If you're renting the decor, ensure that all the items that need to be returned are in place and easily accessible for the decorator when it’s time for them to leave.

Conclusion

Preparing your venue and being clear with your balloon decorator about expectations can make all the difference in ensuring a smooth setup and a successful event. By making sure your stands are set up, knowing where you want your balloons placed, respecting your decorator's time, and being ready for the event's end, you’ll ensure that your balloon décor will shine as the centerpiece of your event.

Ready to get started with your next balloon decor setup? Let me know how you prep your space, or share your tips in the comments!